Accounts Payable Specialist

Responsibilities:

• Process a steady volume of supplier invoices accurately, including transactions linked to purchase orders and those submitted without purchase orders.

• Review and assign correct general ledger or account codes to invoices before entering them into the accounts payable system.

• Reconcile accounts payable records and investigate discrepancies to ensure balances and vendor statements are up to date.

• Assist with clearing a backlog of outstanding payable items by prioritizing urgent transactions and resolving issues promptly.

• Enter, track, and maintain payment information using ERP and accounting platforms, including Oracle E-Business Suite and Concur.

• Communicate with vendors and internal stakeholders to respond to payment inquiries, obtain missing details, and resolve invoice-related concerns.

• Support payment processing activities such as cheque runs and other scheduled disbursements while following internal controls.

• Contribute to accurate spreadsheet tracking and reporting in Excel to monitor invoice status, reconciliations, and outstanding items.

Requirements
• At least 2 years of experience in accounts payable or a closely related accounting support role.

• Hands-on experience processing invoices in environments with both purchase order and non-purchase order workflows.

• Practical knowledge of Oracle E-Business Suite, along with familiarity with ERP or accounting software systems, is preferred.

• Experience with account coding, vendor payments, reconciliations, and general accounts payable administration.

• Comfortable using Excel for tracking, reviewing, and organizing financial information.

• Strong attention to detail with the ability to work quickly and accurately in a fast-paced setting.

• Strong English communication skills for working with vendors and internal team members.