Secretary

Duties
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The Secretary duties include, but are not limited to:

Process incoming and outgoing materials.
Compose and edit letters and reports.
Review correspondence for accuracy and completeness.
Prepare presentation outlines and agendas, develop standards and forms, and respond to inquiries.
Gather, analyze, and present data for various reports.
Present data and analysis to department managers during departmental meetings.
Analyze data, create and edit charts and graphs, identify trends or deficiencies, and prepare presentation materials including PowerPoint presentations, graphs, spreadsheets, and meeting agendas.
Take and transcribe meeting minutes.
Receive and respond to requests for information, determine the availability of the requested information, and conduct follow-up as needed.
Handle routine and non-routine matters based on extensive knowledge of Nursing Service operations, facility programs, directives, and policies.
Independently act after reviewing paperwork and documentation received in the office, initiating follow-up actions and referrals as appropriate.
Assist the Chief Nurse in handling all correspondence and personnel management documentation.
Serve as the service timekeeper for three to ten Time and Leave (T&Ls), posting time and attendance in the VATAS/AcuStaf timekeeping system for an average of 130 to 300 employees daily.

Requirements
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Conditions of employment

You must be a U.S. Citizen to apply for this job
To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
your performance and conduct;
the needs and interests of the agency;
whether your continued employment would advance organizational goals of the agency or the Government; and
whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
In order to qualify for this position, you must meet the following requirements within 30 calendar days of the closing date listed on the announcement:

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.