Assistant Administrator II

Examples of Duties
Under general direction, provides advanced administrative and operational support to executive or senior-level leadership. Prepares complex correspondence, reports, presentations, and confidential documents. Coordinates and manages schedules, meetings, and high-level communications. Serves as a liaison between leadership, staff, departments, and external stakeholders. Assists in tracking projects, initiatives, and departmental priorities. Reviews, compiles, and analyzes information to support decision-making. Exercises independent judgment in handling sensitive and confidential matters. Utilizes various systems and software to support departmental operations. Performs related duties as required. This classification does not include supervisory or managerial responsibilities.

Minimum Qualifications
· Bachelor’s Degree in Business Administration, Public Administration, or closely related field preferred.
· Four years of full-time paid experience in office administration, executive administrative support, or related administrative role in government or private industry required.
· Any equivalent combination of education, training, and experience may substitute for the required experience on a year-for-year basis.
· Advanced proficiency in office software and systems (e.g., Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook).
Demonstrated ability to prepare complex reports, correspondence, and presentations.
· Strong organizational, written, and verbal communication skills with attention to detail and the ability to handle confidential and sensitive information.
· Ability to exercise independent judgment, prioritize assignments, and coordinate multiple tasks or projects.

Supplemental Information

Preferred skills and experience:
Previous experience in the preparation and/or auditing of income taxes and, more specifically, municipal income taxes
Previous experience in accounting, auditing, finance, and/or aspects of these fields
Previous experience in municipal accounting, auditing, finance, and/or aspects of these fields
Previous educational experience in accounting, auditing, taxes, and/or finance
Ability to maintain confidentiality of sensitive taxpayer information
Ability to adapt to a changing environment and handle multiple priorities simultaneously
Ability to effectively communicate across and with multiple layers of the Division, City, and/or external parties
Ability to manage several staff members across multiple functions within the Audit area
Strong interpersonal skills, including, but not limited to, active listening, teamwork, responsibility, dependability, flexibility, and motivation