Event Producer

Job Purpose:

Provide operations & administrative support to the Sales Managers/Event Directors, ensuring the successful planning & execution of off-premise, full-service catered events. A majority of duties facilitated are dedicated to administrative planning (in-office & remote), with the remainder spent in the field for event support.

Responsibilities

Assist in the creation and maintenance of all deliverables for off-premise catered events or related sales/developmental activations, including but not limited to:

Curate proposals with seasonal &/or specialty menus, beverage lists, pantry sheets, rental equipment orders, liquor license permits & insurance certificates.
Attend rentals & specialty equipment showroom visits with clients & vendors to determine final ‘look’ of event.
Schedule Tastings based on client & company calendar availability; build entire sample presentation of event (as-needed) with support-staff to confirm final experience.
Confirm & reserve event-specific staffing guidelines & uniform requirements w/ applicable departments & delegations.
Maintain oversight of all internal, departmental deliverables as required for event production, to include/not limited to, menu development & culinary needs, service, warehouse & any applicable IT expectations.
Stay apprised of guest count changes, food allergens & choice-of-menu specifications.
Toggle between & track details of multiple vendors to ensure seamless day-of execution.
Liaise with external & internal design entities to maintain overall event aesthetics & style.
Maintain client contact & engagement as determined by the Sales Manager/Event Directors.
Utilize & maintain concurrent functionality of designated Sales Administrator(s) &/or allocated support staff for all applicable task assistance & delegate duties to them according to their respective job descriptions & expected production/operations-based deliverables.
Assist with coordination & attend site inspections for event walk-throughs.
Draft event floorplans & POGs as needed for use by 3rd party planners, vendors & all event staff.
Produce all applicable run-of-show (ROS) paperwork for internal operations & event staff.
Attend events & serve as a liaison to the Event Captains & Chefs, providing additional on-site supervision for successful, as-planned execution of all contracted events & activations.
Communicate with Event Captains, Chefs & all on-site vendors to ensure event timing concludes accordingly & on-budget.
Alongside the off-premise event team, ensure that the event breakdown occurs according to venue requirements.
Assist the Sales Managers/Event Directors with all contracted event close-out details, purchase orders, confirming & finalizing invoice approvals & remittance with accounting associates.
Perform project-based tasks when applicable, as determined by brand need &/or senior management when compatible with the overall book of business.
Maintain compliance with company policies, SOPs & review-based KPIs.

Desired Availability, Skills & Experience

Must be a motivated self-starter & skilled multitasker who:

Minimum of 2+ years’ experience in NYC catering &/or event operations.
Truly enjoys creating new catered events & experiences.
Has flexible, year-round open availability.
A poised professional, capable of collaborating with a large team of varying individuals.
Demonstrates interest &/or has prior experience in the hospitality industry, specifically in catering, event planning, and/or sales.
Demonstrates attention to detail, problem-solving, logic, analytical, mathematical & customer service skills, acquired through practice or training.
Demonstrates food knowledge for menu recommendation & creation.
Excellent computer skills, including proficiency in the Microsoft suite of office products (Word, Excel, PowerPoint, Access).
Ability to successfully navigate & utilize the GP photo library/graphics programs to enhance sales proposals.
Strong written & verbal communication skills.
Possesses great presentation & public speaking skills.
Has high performance expectations & willingly owns results.
Demonstrates a commitment to goals & approach to challenges with a “can-do” attitude & persistence in the face of adversity.
Actively pursues learning & self-development to enhance personal, professional & unit growth.