Executive Assistant to the Chief Strategy Officer

The Executive Assistant to the Chief Strategy Officer provides dedicated executive support for the Chief Strategy Officer (CSO) with broader administrative responsibilities across the organization. This role serves as the CSO’s primary point of contact for scheduling and administrative matters. The role also supports VP-level staff on an as-needed basis for similar administrative functions and special projects, as well as maintaining organization-wide infrastructure and systems. This role is fully remote and reports to the Chief Strategy Officer.

KEY RESPONSIBILITIES

Executive Administrative Support

Provide administrative support to the Chief Strategy Officer (CSO), including complex calendar management, meeting coordination and travel arrangements
Serve as primary point of contact for CSO scheduling and administrative matters
Coordinate logistics for internal and external meetings involving the CSO, including scheduling, virtual setup and distribution of meeting invites
Draft communications for internal audiences on behalf of the CSO
Manage expense reports, reimbursements, and vendor relationships for the CSO
Serve as backup support to the Executive Operations Coordinator as needed
Support special projects and initiatives as assigned by the CSO or VPs
General Organizational Administration

Maintain shared calendars and schedule all-staff meetings
Maintain primary inventory of organizational subscriptions, memberships and software licenses
Serve as primary administrator for adding, removing and updating user accounts across organizational systems and platforms
Troubleshoot basic software/system issues for staff
Vice President Level Support

Provide limited, ad hoc administrative support to the VP-level contained to meeting coordination and travel arrangements as needed
TRAVEL EXPECTATIONS

Project Shema’s full staff gathers in person twice per year for in-person staff retreats. Travel is planned well in advance and all expenses are covered by the organization.

GENERAL EXPECTATIONS

You have a deep commitment to the wellbeing of the Jewish people.
You are aligned with the organization’s core principles as listed here.
You have a strong work ethic, are a self-starter, and can be productive with minimal supervision in a fast paced environment.
You are detail oriented, well-organized, and proactive.
You have strong verbal and written communication skills, with a polished and professional demeanor.
You can uphold confidentiality standards and practice empathetic listening to support thoughtful, respectful, and effective communication with both internal and external partners.
You are comfortable and professional on camera for daily Zoom meetings with both internal teams and external stakeholders.
You can learn processes and systems as we go and can be relied upon to follow up and follow through.
You are skilled in working with a wide range of people, adapting to different communication styles, and building strong partnerships to achieve common goals.
You are highly adaptable and thrive in a dynamic workplace setting while demonstrating the ability to adjust to new challenges or projects quickly.
You are proficient with Microsoft Office, Slack, Salesforce and Google Drive, and are comfortable learning new systems
We believe in a flexible approach to work and trust our team members to deliver the objectives of their roles within the deadlines we set collaboratively.
This role has an expectation of responsiveness within 24 hours on workdays to the stakeholders being supported by this work.
Occasional flexibility in working hours may be required to accommodate scheduling needs across time zones.

PREFERRED EXPERIENCE

Experience in an executive assistant or senior administrative support role, ideally supporting C-suite or VP-level executives
Experience managing complex, multi-stakeholder calendars, travel logistics and expense reports
Non-profit and/or Jewish organization experience a plus
Excellent organizational skills and attention to detail
Strong interpersonal skills and professionalism in interactions with staff, board members and external partners

SALARY & BENEFITS

Compensation: The salary for this role is $65,000. To ensure internal equity and consistency across the organization, compensation for this position is set and not subject to negotiation.

Benefits

$1,000 monthly contribution to a Health Reimbursement Account (HRA)
$200 monthly wellness reimbursement stipend
Annual company contribution to 401k
$1,500 annual Professional Development fund
Annual Remote Work Stipend
16 weeks of paid leave for new parents
3 month sabbatical after 4 years full-time tenure
Flexible work structure