Entry-Level Talent Coordinator

Key Responsibilities:
Greet and welcome visitors in a professional and friendly manner.
Answer and direct incoming calls using a multi-line phone system.
Manage front desk operations and tasks, ensuring the office is clean and organized.
Handle incoming and outgoing mail, packages, and deliveries.
Provide basic information to clients, visitors, and callers about the company.
Maintain visitor logs.
Assist with administrative tasks, including but not limited to compliance tracking, data entry, filing, scanning, badging system and copying.
Maintain uniform inventory and coordinate uniform logistics and point of contact.
Coordinate with internal departments to ensure smooth front office operations.
Assist with new hire orientation and onboarding activities when needed.
Complete Form I-9 and verify employment eligibility documentation for new hires.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.

Ability to occasionally lift or carry office supplies or equipment up to 20 lbs.

Must be able to communicate clearly via phone, video conferencing, and in-person.

Qualifications:
Previous experience in a receptionist, front desk, or administrative support role (security industry preferred)
Strong communication, organizational, multitasking abilities and interpersonal skills
Knowledge of Florida and other state licensing requirements for security officers a plus.
Knowledge of ADP Workforce Now or a similar HRIS/ATS platform.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (phones, printers, copiers, etc.).
Ability to work independently and as a member of a team and manage time effectively
High school diploma or equivalent (associate’s degree in HR or related field preferred)
Work Environment:
Position will be at our corporate office in Boca Raton,FL.
Why Join PGS USA?
Competitive salary based on experience
Health, dental, and vision benefits
Paid time off and holidays
Growth and advancement opportunities
A positive and supportive team environment