Synagogue Receptionist / Administrative Assistant

ob Summary/Objective:

The position reports directly to the Executive Assistant to the Executive Director and works closely with other departments within the Administration team. In this position, the person is the welcoming “face” of Central Synagogue; therefore, needs to be highly organized and a strong communicator with customer service experience. This individual must be comfortable in a fast-paced environment, able to work independently and operate with high attention to detail. A great deal of flexibility and a “can-do” attitude are essential to meet the needs of a large community.

Description:

Hours: M-TH 9:00 am-5:00 pm, Friday- 9:00 am-4:30 pm

Full-time, FLSA classification (non-exempt and eligible for OT)

Expected to work on all the High Holy Days.

Date: July 2026

Essential Functions include, but are not limited to the following:

Reception Responsibilities
Answer main phone line: reply to inquiries about Central’s offerings, transfer calls, manage voicemails, assist callers with event registration
Manage the [email protected] inbox
Administrative Assistant Responsibilities
Assist Executive Assistant to the Executive Director with projects as needed

Office Responsibilities
Maintain office supply stock and organize office/storage space
Contact printing vendor and order stationery/envelopes as needed
Manage mail: maintain postage on mail machine, receive/distribute all incoming mail, post/send requested outgoing mail
Update/maintain Central Synagogue Staff Directory
Supervise the office front entrance: check cameras, admit approved visitors, ask unrecognized visitors to check in with security

Miscellaneous Responsibilities
Provide coverage in the absence of the EA which includes scheduling and other admin support for the Executive Director
Must work all High Holy Day (“HHD”) services

Core Competencies:

Excellent telephone etiquette
Excellent interpersonal and customer service skills
Attention to detail
Good judgment to effectively handle requests from non-members
Must be able to multi-task
Must possess excellent organizational skills and the ability to prioritize
Must be punctual

Requirements:

Bachelor’s degree preferred
Experience in a customer service/concierge focused position preferred
Computer Skills: proficiency in Microsoft applications including Word, Excel, Outlook, familiarity with CRMs (Salesforce experience preferred), and proficiency in Zoom and Microsoft Teams
Data entry experience
Ability to anticipate upcoming needs and act with efficiency
2 years’ administrative experience preferred
Strong verbal and written communication skills
Ability to set and re-set priorities and multi-task effectively and independently in a fast-paced, team-oriented work environment