Jewish Heritage and Spiritual Programming Coordinator

Job Summary

As Coordinator, Jewish Heritage and Spiritual Programming, this role is responsible with planning, coordinating, and delivering Jewish heritage and spiritual programs in collaboration with the Heritage and Spiritual Care team. The coordinator also partners closely with Therapeutic Recreation, Culture & Arts, and other campus stakeholders to align programming with resident, patient, and client needs. Responsibilities include coordinating schedules, securing appropriate spaces, organizing materials, and facilitating participation to ensure programs are delivered effectively, safely, and accessibly.

Key Responsibilities

Support programming and events such as space, resources and volunteers, including run-of-show notes, set-up/tear-down checklists, room/AV requirements, supply lists, vendor/contact lists, and standard operating procedures for reoccurring activities and special events. Reoccurring events includes but is not limited to weekly Saturday synagogue services, Community Shabbat, religious services for Jewish and non-Jewish holidays, Passover seders, and annual ceremonies such as Remembrance Day, Yom HaZikaron, and Yom HaShoah
Manage and maintain operations of the department’s calendar about holidays, special events or programming including anticipating upcoming programs or initiatives for the team, and updating key information on electronic and physical bulletin boards
Provide opportunities for staff to learn about Jewish culture and religion through coordinating hands-on programming opportunities
Support the development and/or adaptation of materials, including but not limited to booklets, brochures, and presentations, to deliver to staff, residents, patients, and clients within the scope of heritage and spiritual care, including for holidays and events
Own the inventory lifecycle for program supplies, materials, and equipment
Monitor stock levels and usage and maintain an inventory system with routine checks, and coordinate timely purchasing/reordering
Maintain partnerships with Jewish, non-denominational, and multi-faith organizations, such as community centres, synagogues, schools, etc.
Design and coordinate intergenerational programs and activities in consultation with the Director, Heritage and Spiritual Care and external partners
Coordinates inter and cross-departmental collaboration on events and ceremonies to ensure logistical and operational feasibility
Develop physical and digital communication and promotional materials related to programming and events, and serve as the primary liaison between the department and the Communications Department
Serve and manage the logistics an on-site execution for events and ceremonies and troubleshoot as needed
Collaborate with the Volunteer Department to support recruitment of interested and suitable volunteers, and orient them to the department’s operations and expectations
Comply with health & safety requirements
Perform cross-functional and other duties, as assigned and/or required

Qualifications

Post secondary education from an accredited institution in a related field, such as Liberal Arts, Business Administration, Leisure Sciences, Religious Studies is required
Minimum of two (2) years’ relevant experience in coordinating programs and/or events related to Spiritual Care, Jewish Culture, and/or Heritage
Minimum of one (1) year experience designing promotional materials such as flyers, brochures or advertisements
Excellent written, verbal and listening communication skills
Excellent multitasking, attention to detail, and organizational skills
Ability to produce clear, accurate, well-organized event materials and documents
Ability to take initiative in identifying problems and devising solutions
Maintains a high degree of organization and attention to detail
Strong working knowledge of Jewish culture, traditions, holidays, and commemorative days, with experience understanding individuals across diverse Jewish identities, cultural backgrounds, and levels of observance, and an understanding of Jewish ritual objects and the Jewish calendar
Proficient with Microsoft Suite, including Outlook, and excellent Internet knowledge
Working knowledge of Canva, or similar software for the purposes of designing promotional and educational materials
Ability to work effectively within a multidisciplinary team.
Must be able to work occasional weekends, holidays, or evenings, as required