Administrative Officer

Duties
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Major duties and responsibilities include but are not limited to:

Designs and implements policies and procedures to improve operations, increase efficiency, eliminate problems and support practices directly related to administrative management.
Updates various databases and shared computer drives and serves as the Records Control Officer (or similar) for the service or department.
Assists with maintaining current documents necessary to meet external and/or internal review requirements.
Assists in preparing a department or organization for visits from external and internal review committees such as The Joint Commission, Office of Inspector General (OIG), Long Term Care Surveyors, Commission on Accreditation of Rehabilitation Facilities (CARF), etc.
Assists in the initiation and preparation of procurements to secure adequate resources to facilitate operations.
Assists in the preparation and review of purchase orders for supplies and non-expendable property, such as equipment.
Attends budget calls/meetings, reviews budget guidelines and instructions, and briefs managers of schedules and data requirements.
Participates in regular meetings, takes meeting minutes, and attends various council/committee meetings or workgroups on behalf of the Department/Service Chief.
Distributes and controls mail, refers phone calls and visitors, and provides information which might require research, tact, and diplomacy.
Addresses administrative management issues, resolves problems and provides recommendations for correcting or improving processes and programs.
Prepares and submits requests for recruitment, promotion, reassignment, disciplinary actions etc. and keeps an audit trail for requested actions to ensure requested actions are accomplished in a timely manner.
Provides advice and assistance to managers and staff concerning agency personnel processes and procedures, to include keeping management advised on personnel allocations, vacant positions and status of recruitments.
Performs full range of human resource requirements, incentive awards program, organizational structure and serves as a liaison concerning personnel-related matters, processes and procedures.
Reviews award recommendations for proper justification, accompanying documents, availability of funds and signatures.
Preferred Experience:
Minimum of one year of experience managing budget and financial tracking of expenses, filing, database and records management, coordination of activities and communication that supports department operations, coordination and tracking of human resource actions, procurement and contracting, statistical and other administrative functions.

Requirements
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Conditions of employment

You must be a U.S. Citizen to apply for this job
To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
your performance and conduct;
the needs and interests of the agency;
whether your continued employment would advance organizational goals of the agency or the Government; and
whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/30/2026.

Required Documents
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To apply for this position, you must provide a complete Application Package which includes:

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SF-50/ Notification of Personnel ActionAdministrative