Executive Administrator

Your Challenges:

Provide calendar management for the Executive Leadership team. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

Effectively prioritize and manage several work streams simultaneously, and independently solve complex problems under ambiguous conditions.

Precise execution of administrative activities, with high attention to detail, organization and process including, but not limited to, schedule management, presentations, meeting agendas, emails, spreadsheets, calls and internal/external communications.

Arrange and handle all logistics for Executive Leadership team meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

Manage all communications, including responding to a wide variety of inquiries and requests from internal and external customers, whilst maintaining the confidentiality of highly sensitive information.

Provide end-to-end customer excellence when preparing complex international and local travel arrangements, visa applications, expense report submission, accounting administration. and conference management for executive staff.

Provide event management support as requested.

Provide hospitality to all guests and help to create a welcoming environment.

Other projects/duties as assigned for the overall benefit of the organization.

Your Boarding Pass:

High school diploma

Bachelor’s Degree from an accredited college or university with a minimum of 5 years of experience in a fast-paced environment. (Preferred)

10+ years of experience as an EA

3+ years of project management experience including coordinating and scheduling multiple events simultaneously.

5+ years of experience managing a calendar for one or more Executives (for example: setting up meetings and determining the priority of meeting requests and events).

Travel Required:

   Up to 20% Domestic and International

Citizenship:

Authorized to work in the US, Able to work in US without current or future need for visa sponsorship)