Events & Brand Experience Coordinator

Role Overview

The Events & Brand Experience Coordinator will play a key role within the marketing and communications team, reporting directly to Senior Manager, Events & Brand Experience. With a keen eye for detail, and an understanding of the luxury industry, this role is tasked with delivering industry leading events and brand experience moments. Always ensuring excellence in execution and presentation across the network.

The Events & Brand Experience Coordinator will coordinate with the local commercial & retails teams, agencies, contractors and business partners. They will also work in close relationship with our HQ teams to elevate and maintain Vacheron Constantin’s image standards to enhance both the business and the client experience.

Key Responsibilities (or Mission)

Support end-to-end execution of events including boutique activations, dinners, pop-ups, exhibitions, and client experiences

Assist in the development of event toolkits, briefing documents, run-of-show schedules, and vendor coordination

Coordinate logistics including guest list management, gifting, transportation, floral and décor elements

Liaise with internal teams (PR, Retail, Media, HQ) and external partners (venues, agencies, artists) to ensure brand alignment

Maintain and update project timelines, status trackers, budgets, and event recaps

Conduct research to support partnership scouting, cultural institution outreach, and benchmarking of competitor activations

Assist in managing invitations, RSVPs, and guest communication with a focus on personalization and excellence

Ensure visual and experiential consistency across all touchpoints (event materials, signage, menus, etc.)

Track KPIs and post-event reporting including attendance, client feedback, and commercial impact when applicable

Profile

1–3 years of experience in luxury marketing, event coordination, or brand experience

Background in luxury, fashion, watches, art, hospitality, or cultural institutions is a strong plus

Exceptional organizational and communication skills

Attention to detail and an eye for aesthetics and design

Proactive, flexible, and able to manage multiple projects simultaneously

Willingness to travel across key markets in the Americas to support on-site event execution

Fluent in English; French or Spanish is a plus

Proficient in Microsoft Office Suite; familiarity with Adobe Creative Suite is a bonus

Qualifications

Proficient computer skills with a high level of competence in Microsoft suite, especially EXCEL and PowerPoint

Exceptionally detail oriented with excellent organizational and multi-tasking skills

Excellent written and verbal communication skills

Experience with SAP a plus

Must be able to lift up to 45 pounds

Able to work minimum 4 days per week in the NY office