Executive Assistant

Position Responsibilities:

Assist Executive Director with project implementation, including membership development, event logistics, infrastructure projects and day to day operations.
Data entry, maintain database, yahrzeit and lifecycle information
Accounts receivables, accounts payable, scheduling payment plans, making deposits, issuing reimbursements, adjusting billing details
Assist Rabbi as needed, including calendaring, congregant contact, lifecycle event updates, etc.
Interact with a wide variety of constituents in a flexible and compassionate way, including synagogue members, board of directors and potential members.
Provide support to office team as needed, especially during peak periods.
Day-to-day logistics management of on site events, facility rentals, security team, vendors, volunteers, etc.
Manage and evaluate routine procedures and projects including but not limited to membership, coordinating meetings and holiday events (i.e. High Holidays)
Screen and redirect, prioritize, and/or respond to mail, e-mail, voicemail and appointment and information requests

Position Requirements and Skills

Excellent organizational skills, with ability to prioritize work and tight deadlines
Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Publisher)
Experience with Shulcloud, Quickbooks, Bill.com, Social Media platforms, Canva and Constant Contact, a plus.
Strong computer and technical skills, with ability to learn new software programs, processes and systems
Proactive and resourceful mindset, capable of taking initiative and managing tasks independently.
Strong interpersonal skills, high level of personal and professional integrity
Familiarity with Jewish lifecycle and an appreciation for the importance of a synagogue in a Jewish Community a plus
Occasional evenings, weekends, and on site support for religious holidays, (High Holidays, fundraiser events, etc.)

Experience/Education

Position: Full time
Experience: Minimum 2-3 years in similar position
College Degree: Bachelor’s degree is preferred