Scheduler and Staffing Coordinator

Job Summary

Ensures adequate staffing on each nursing unit and coordinates with Nurse Managers & Supervisors, communicates schedules to staff. Oversees tracking of private duty aides including ensuring proper badging. Coordinates schedules for and communications with part time nurse pool and per diem nurse pool. Books and places agency nurses as needed. Provides day-to-day maintenance, monitoring, scheduling & reporting using KRONOS system. Provides management with KRONOS reports as needed & uses reports to optimize efficiency of nurse staff model.

Essential Job Functions

· Prepares schedules for assigned units to meet daily staffing requirements based on patient care needs and census.

· Develops individual schedules in the time keeping system and ensures receipt by the employee.

· Prepares daily staffing projections for upcoming week to ensure adequate daily staffing for all shifts.

· Develops, modifies, and distributes individual schedules to employees while maintaining a record in time keeping system.

· Communicates problems with employee schedules to appropriate supervisor.

· Maintains time and attendance records for each employee.

· Updates time keeping system with employee transfers on a daily basis.

· Schedules resident internal and external appointments through the Ambulatory Health Center.

· Coordinates registering of private duty attendants in the facility.

· Performs clerical and support functions for the department.

· Attends in in-services and meetings as needed.

Job Requirements

Education:

· High School Diploma or equivalent

Experience:

· Minimum 2 years experience utilizing scheduling software in a healthcare/patient care environment

· Prior experience in a nursing home setting preferred

Licenses/Certifications:

· N/A

Abilities Required

· Advanced knowledge of KRONOS scheduling software, including reporting

· Competent in use of Microsoft Office application software – Word & Excel.

· Excellent interpersonal, organizational and communication skills.

· Ability to maintain productivity with numerous interruptions.

· Demonstrates a caring attitude towards both internal and external customers.

· Knowledge of computerized Staffing practices.

Functional Demands

Environment Work Conditions:

· Normal working condition with adequate lighting and ventilation

Infectious Material Exposure:

· No routine or potential exposure to blood/body fluids/tissues but may require performing unplanned activities which may involve exposure to blood/body fluids/tissues.

Organizational Expectations

· Ensures that resident’s/patient’s rights are adhered to

· Demonstrates professionalism and accountability

· Demonstrates a caring attitude consistent with Miami Jewish EmpathicareSM toward MJH residents, patients, family members, employees, and other facility guests

· Demonstrates excellent communication skills

· Ensures confidentiality and security of patients’ medical information

· Identifies and utilizes appropriate channels of communication

· Able to speak, read and write English

· Able to think and act calmly to meet unusual occurrences of the job

· Adheres to the organization’s Mission, Vision and Values

· Participates in departmental activities, meetings and in-services and follows established guidelines

· Maintains a safe working environment