Upper School Division Coordinator

PRIMARY RESPONSIBILITIES AND ACCOUNTABILITIES

Manage, anticipate, and schedule the calendar of the Head of Upper School
Manage, anticipate, and schedule the Upper School division calendar, in collaboration with the Dean of Students, Upper School Deans Coordinator, Arts, Athletics, and the Events Management team
Assist with Upper School and faculty events, including but not limited to professional development events, Commencement, Cum Laude inductions, faculty meetings, and faculty social gatherings
Oversee the standardized testing administration of the PSAT, SAT, and ACT
Oversee logistical elements of local field trips, including securing transportation, meals, and permission forms
Order and maintain inventory of supplies for Middle and Upper School faculty
Coordinate school photos for the yearbook for Upper School students and faculty
Anticipate all administrative tasks that would support the Upper School and Academic Program, including the creation of systems for efficient execution of program initiatives
Actively participate in a positive school culture through shared duties, faculty meeting discussions, participation in special events, committees, and professional development
Interact with students, teachers, families, and all other constituents in a cordial, professional manner

QUALIFICATIONS

Education: Bachelor’s degree

Experience: Minimum 3-5 years experience in a school office setting or as executive administrative assistant or in a professional setting. Experience in an independent school or educational setting is preferred.

Specific Skills: Expert skills in Google Suite, experience with student information systems such as Veracross preferred; comfort learning new technologies and data management systems

Certifications/Licenses: None required

Special Requirements: None required