Workspace & Operations Specialist

About the Role
Office operations: Run the day-to-day of the NY space – supplies, facilities, mail, and space planning
Primary point of contact: Be the welcoming face of the office for employees, visitors, customers, and investors
Culture & engagement: Partner with HR and Marketing on events, team offsites, and remote engagement programs
Cross-time-zone coordination: Align schedules and priorities across our Israel- and NY-based executives
Onboarding & offboarding: Manage equipment shipping and IT setup for all hires, end-to-end
Vendors & budget: Own vendor relationships and contracts, manage the office budget, and process invoices
Executive support: Support executive scheduling, travel booking, and expense reports
Safety & compliance: Maintain workplace safety and health compliance
Process improvement: Streamline internal processes to support our growing, distributed team

Requirements
3-5 years of experience in office management or operations (startup or distributed-team experience preferred)
Ability to collaborate effectively across time zones (Israel/US)
A welcoming, professional presence with a passion for hosting guests and supporting colleagues
Strong written and verbal communication skills
Proficient in Hibob (or similar HRIS), Google Workspace, Microsoft Office, and Slack
Self-starter who is comfortable working with minimal supervision in a fast-paced environment
Discretion in handling confidential information