Administrative Assistant II (OPS)

ESSENTIAL DUTIES
Provide administrative support to the Chief Information Officer and Court Technology Department.
Assist with the day to day operations of the department
Prepare spreadsheets and presentations
Compile statistical data using Microsoft Office
Book travel arrangements
Manage procurement process and related record keeping
Coordinate vendor contacts, contracts, quotes and invoices
Compose reports, agendas, correspondences and business letters using proper format
Screen phone calls/visitors and provide them information, direction, and resolve issues
Assist with planning of training sessions and other programs for court technology personnel
Record accurate meeting minutes
Identify opportunities to improve efficiency and effectiveness of established administrative procedures
The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.
MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES
Bachelor’s degree and one year of related work experience.

PREFERRED: One year experience in Information Technology related administrative work.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

KNOWLEDGE SKILLS AND ABILITIES:

Organization
Close attention to details
Telephone skills
Ability to type 40 w.p.m
Detailed oriented
Excellent communication skills
Accurate use of the English language and grammar
Highly skilled in Microsoft Excel – proficient in formatting data for reports and charts
Highly proficient in Microsoft Word, Outlook and PowerPoint
Ability to produce presentations
Ability to work independently and interact with a range of people in an open, friendly, customer-oriented manner
ADDITIONAL INFORMATION
During the Application Process please upload the following ATTACHMENTS if applicable:

Proof of education
Proof of certifications/licenses