People Operations Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Workers’ Compensation and Safety Committee: Serve as day-to-day owner; coordinate meetings, incident reporting, claim documentation, return-to-work tracking, and follow-ups; maintain compliance files and logs

· I-9 and E-Verify Administration: Maintain the expiring I-9 list; complete E-Verify; run bi-weekly termination report and pull terminated I-9s; assist with international I-9/E-Verify at start of season and archive terminated international I-9s at end of season

· Records Management: Run UKG termination report bi-weekly and pull terminated employee files; keep personnel files audit-ready in coordination with People Operations Manager

· Onboarding Support (Local): Responsible for onboarding paperwork and I-9/E-Verify for new hires; coordinate with Recruiting on orientation readiness and materials

· H2B and J1 Program Support: Assist Assistant Director of People Operations with orientation logistics, transportation coordination, visa-process reports, filing, and termination documents (issue separation letters within two business days of termination)

· Intern Onboarding Support: Assist Learning and Development Manager with intern onboarding paperwork and I-9/E-Verify; coordinate scheduling and materials with Recruiting Manager

· Employee Recognition and Employee Experience Logistics: Prepare anniversary cards; coordinate birthday celebration event; send anniversary and birthday lists to the Communications contact as scheduled

· HR Events and Culture Support: Provide on-site logistics support for HR and employee culture events in partnership with Talent & Culture

· Front Desk Support (as needed): Provide backup support to People and Culture Representative for filing and front desk coverage when requested (primary ownership remains with People and Culture Representative)

· Projects and Reporting (as assigned by People Operations Manager and Assistant Director of People Operations): Prepare routine compliance reports and support audits; complete assigned projects to improve HR processes and documentation

SUPERVISORY RESPONSIBILITIES:

This position does not have direct supervisory responsibility

COMPETENCIES – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

· Responds to requests for service and assistance

· Contributes to building a positive team spirit

· Treats people with respect

· Works with integrity and ethically

· Follows policies and procedures

· Supports organization’s goals and values

· Adapts to changes in the work environment

· Is consistently at work and on time

· Follows instructions, responds to management direction

· Asks for and offers help when needed

· Includes appropriate people in decision-making process

· Treats others with respect and consideration regardless of their status or position

· Demonstrates accuracy and thoroughness

· Completes work in a timely manner

· Observes safety and security procedures

· Reports potentially unsafe conditions

· Uses equipment and materials properly

· Confidentiality and Professionalism: Maintains discretion with sensitive employee matters

EDUCATION, EXPERIENCE, and TRAINING:

· Associate or Bachelor’s degree preferred

· 2 plus years of HR administrative experience in a fast-paced environment, or equivalent combination of education and experience

· Prior experience with I-9/E-Verify, safety/Workers’ Comp, and HRIS required

CERTIFICATES, LICENSES, REGISTRATIONS:

· HR certification a plus (aPHR/PHR/SHRM-CP)

· OSHA or safety training preferred

COMPUTER SKILLS:

Microsoft Suite; UKG/HRIS; E-Verify; and general database/reporting tools.