Medical Policy Administrative Coordinator

DUTIES AND RESPONSIBILITIES:

1. Coordinates department committee functions, including both internal and external committees. Includes development of agendas, meeting minutes, and committee summary documents, as well as post-committee follow-up communications.

2. Manages committee schedules and coordinates meeting dates, external participant participation and guest participation.

3. Ensures contracts are in place for external committee participants and non-disclosure agreements are signed and updated as needed.

4. Ensures payment of contracted honorariums are processed for applicable committee participants.

5. Manages an accurate and up-to-date roster of committee participants and orients new members.

6. Participates in committee meetings. Note: Committee meetings can take place outside of standard business hours.

7. Coordinates medical policy initiatives with company communications teams.

8. Submits required documents to pertinent groups, including regulatory and quality teams, for review by the Centers for Medicare and Medicaid Services and the National Committee for Quality Assurance.

9. Creates and maintains reports and tracking tools and maintains an audit trail of all documents.

10. Prepares draft communications to facilitate departmental messaging.

11. Reviews data and other reports to identify impacts to various constituent groups.

12. Responsible for all additional related duties as assigned.

Qualifications:

Bachelor’s degree in Business, Communications, Public Health, Health Services Administration or related work experience.
Minimum of Three (3) years related work experience with increasing responsibility.
Demonstrated planning, communications, organizational, and analytical skills, and attention to detail required. Project experience is helpful.
Highly developed interpersonal skills for interacting with internal and external contacts.
Ability to adapt to changing priorities and in managing various tasks and deadlines simultaneously.
High comfort level working with applications such as SharePoint, Microsoft Word, and Excel, and knowledge of applications for creation of visual presentations, such as PowerPoint, Adobe Acrobat and Microsoft Visio.
Excellent time management, presentation, verbal, and written communication skills.
Hybrid

Independence has implemented a “Hybrid” model which consists of Associates working in the office 3 days a week (Tuesday, Wednesday & Thursday) and remotely 2 days a week (Monday & Friday). This role is designated as a role that fits into the “Hybrid” model. While associates may work remotely on our designated remote days, the work must be performed in the Tri-State Area of Delaware, New Jersey or Pennsylvania.