Workplace Manager

The Role
We’re looking for a Workplace Manager to lead office operations and deliver a consistent, welcoming, and well-run office experience at Legora. You will support daily workplace operations, partner with vendors and internal teams, and improve the systems that keep our offices running smoothly.

This is a hands-on role for someone who enjoys practical problem solving, clear routines, and strong service delivery. You will work closely with IT, Security, People, and Finance, and you will be a go-to person for workplace questions, office processes, and on-the-ground execution.

What You’ll Do

Lead the Workplace team on facilities, budget, safety, and security-related concerns with the potential to expand into a regional role across multiple locations

Create a positive employee experience through high-quality workplace support, and partner with local site leadership to build strong, productive working relationships

Manage the day-to-day running of office operations so services are delivered reliably and efficiently

Coordinate office-wide events, celebrations, and local traditions in partnership with the global Workplace team, and contribute to a consistent Legora workplace experience

Partner with People Ops and IT to support smooth onboarding for new joiners and dependable ongoing operational support for employees

Manage vendor and landlord relationships, including contracts, purchase orders, renewals, and day-to-day performance

Support workplace budget tracking and help align the food program with budgets and expected daily attendance levels.

Step into the reception when needed, greeting all visitors with a calm, helpful, and hospitable approach, ensuring guests sign in correctly and follow our Guest Policy

Who You Are

You have 6+ years of experience in workplace, office operations, facilities, hospitality, or a service operations environment

You are highly organized and can prioritize multiple tasks while managing time effectively

You are approachable, professional, and service-oriented, and you enjoy helping others navigate practical office needs

You communicate clearly in writing and verbally, and you ask questions early when context or decisions are needed

You are punctual and consistent, with strong follow-through on commitments and expectations

You are comfortable in fast-growing environments where plans can change, and you adjust quickly while keeping operations steady

You are proficient in Google Workspace, calendar and meeting tools

What’s In It For You

Global collaboration: Partner with teams and clients across Europe, APAC, and North America.

Competitive package: Comprehensive salary, benefits, and tools for success.

Meaningful work: Your efforts shape how thousands of lawyers use AI daily.

In-person environment: Union Square office designed for ambitious builders.

Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:

Medical, Dental & Vision

Multiple medical plan options through Aetna and Kaiser Permanente

HSA or Healthcare FSA (based on plan selection)

Dental plans via MetLife

Vision plans via Vision Care

Family Support

Generous parental leave

Free access to Maven Clinic

Dependent Care FSA

Free One Medical membership for employees and dependents