Event Administrator

Job Responsibilities:

Partner with regional fundraisers, leadership, and internal teams to provide comprehensive administrative and operational support, ensuring smooth execution of day-to-day activities.
Manage general office and administrative functions, including:
Answering and directing phone calls and handling general inquiries
Formatting, coordinating, and executing mailings and communications
Supporting additional administrative needs as they arise
Utilize Salesforce and other organizational systems to:
Build and pull complex reports based on appropriate criteria to support fundraising and operational needs
Maintain accurate and up-to-date donor, prospect, and campaign records
Track and manage sponsorships, registrations, table assignments, pledges, donations, and payments
Ensure consistency, accuracy, and completeness of all database records
Oversee donation and financial data processing, including:
Entering and coding donations, pledges, invoices, and payments accurately and in a timely manner
Reconciling records and ensuring alignment between internal systems and financial documentation
Supporting compliance with organizational policies and procedures related to gift processing
Maintain strong data hygiene and integrity by:
Regularly reviewing and updating records
Verifying donor and constituent information
Identifying and correcting discrepancies across systems
Coordinate logistics and administrative components related to organizational initiatives, including:
Supporting internal coordination of programs, meetings, and fundraising efforts
Managing documentation, tracking materials, and ensuring readiness of administrative assets
Collaborating with internal departments to ensure alignment and follow-through
Utilize internal tools, systems, and processes (e.g., Salesforce, project management platforms) to ensure efficiency, organization, and adherence to organizational standards.
Support special projects and cross-functional initiatives, and perform additional duties as assigned.

Qualifications:

BA/BS degree required
1+ years of experience in event planning or administrative support (nonprofit experience a plus) preferred.
Excellent organizational, communication, and time management skills.
Ability to multitask, problem-solve, and meet tight deadlines with flexibility.
High energy, strong attention to detail, and a proactive, team-oriented attitude
Strong computer skills (Microsoft Office Suite, CRM/Salesforce preferred)
Experience with virtual events (Zoom) and project management tools (e.g., Asana, Monday.com) preferred
Available to work nights, weekends, and travel within the Northeast region on an as needed basis.
Must have a valid US driver’s license, personal car, and credit card (reimbursed expenses).
Ability to lift up to 25 lbs.