Program & Administrative Coordinator

Key Responsibilities

Program Administration

•Coordinate participant onboarding, communications, certificates, and recognition materials.

•Schedule and coordinate in-person and Zoom meetings, calendars, RSVPs, and follow-up communications.

•Maintain participant records, contact databases, and digital files.

•Support educational programs, logistics, scheduling, and material requests.

Outreach & Communications

•Update promotional materials and program flyers using Canva.

•Coordinate printing, mail merges, and communications.

•Maintain school, educator, and community partner databases.

Exhibits & Events

•Assist with planning, installation, and breakdown of traveling exhibits.

•Prepare and format student work for display.

•Coordinate printing of exhibit materials, educational resources, playbills, and promotional materials.

Inventory Management

•Maintain digital and physical archives of artwork and exhibit materials.

•Track inventory of lithographs, educational resources, and exhibit assets.

Fundraising & Annual Giving

•Support DLP’s annual fundraising event, including vendor coordination, event logistics, and day-of-event operations.

•Assist with year-end fundraising campaigns by preparing solicitation letters and coordinating production and mailing.

Administrative Support

•Manage project timelines and recurring tasks using ClickUp.

•Maintain organizational workflows, filing systems, and operational documentation.

•Assist with Board and Advisory Board meeting coordination and calendar management.

Qualifications
Required

•Exceptional organizational and project management skills.

•Excellent written and verbal communication skills.

•Advanced proficiency with Google Workspace (Docs, Sheets, Slides, Forms, Gmail, and Drive).

•Ability to manage multiple priorities and meet deadlines.

•Strong attention to detail, including proofreading and quality control.

Preferred

•Experience in nonprofit or educational administration.

•Experience coordinating events, exhibits, or educational programs.

•Interest in Holocaust education, history, and the arts.

Job Details

•Position: Part-Time (15–30 hours per week)

•Location: Hybrid; West Hills, CA office (three days per week)

•Schedule: Some evenings and Sundays required for exhibits, events, and educational programming

•Compensation: $25–$28 per hour