Accounting Supervisor

KEY RESPONSIBILITIES
ACCOUNTS PAYABLE

Oversees all aspects of the accounts payable process.
Oversees the processing of vendor invoices daily; ensures invoices are directed to the appropriate party for coding and approval; ensures all transactions follow established approval workflows, internal controls, and are processed within established timeframes; helps prioritize invoices for payment.
Reviews and approves accounts payable invoices in accounting systems.
Ensures payments are processed for the holding company and all subsidiaries daily.
ACCOUNTS RECEIVABLE

Oversees all aspects of the accounts receivable process.
Oversees the invoicing of multiple companies and generation of invoices and account statements.
Ensures invoices are processed in relevant government systems.
Oversees the application of payments and reconciliation of accounts; helps investigate and resolve non-routine irregularities or inquiries.
CREW PAYROLL

Oversees all aspects of the crew payroll process.
Oversees and approves Crew payroll processing; ensures there is sufficient cross-training to provide depth of coverage when needed.
TREASURY

Oversees daily cash position and cash flow monitoring.
Ensures timely release of payments in coordination with approvals.
Reconciles cash accounts and ensures accuracy of cash reporting.
LEADERSHIP & COLLABORATION

Corresponds daily with internal colleagues and external vendors to communicate needs and resolve issues; maintains positive communication and interaction with others; escalates issues requiring supervisor involvement or intervention when appropriate.
Performs personnel management functions in collaboration with People Operations, i.e., supervising, training, hiring, coaching, disciplinary action, counseling, evaluating performance and recommending promotion or separation from employment.
Prioritizes, coordinates, assigns, and monitors the work of direct reports; provides formal and practical training and guidance to staff in processes and procedures; develops, implements and facilitates effective cross-training mechanisms.
PROCESS IMPROVEMENT & SYSTEMS

Audits processes and creates or updates standard operating procedures on a continuous basis; actively looks for ways to reduce manual processes and increase efficiency and effectiveness while ensuring appropriate security protocols are maintained.
Strong preference for experience with Business Central within Microsoft Dynamics or other ERPs, Nautical Systems Enterprise (NSE), Veson Nautical IMOS, ADP and Primo Payday.
Experience with Office 365 (Outlook, Teams, Word, Excel) preferred, with intermediate to advanced Excel proficiency required.
QUALIFICATIONS, SKILLS AND EXPERIENCE
Bachelor’s degree in business administration, accounting or a closely related field required.
At least five years of recent relevant experience required.
At least one year of supervisory experience, or the ability to complete supervisory training within the first nine months on the job, is required.
Strong preference for experience with Business Central within Microsoft Dynamics or other ERPs that are not QuickBooks, Nautical Systems Enterprise (NSE), Veson Nautical IMOS, ADP and Primo Payday.
Experience with Office 365 (Outlook, Teams, Word, Excel) preferred, with intermediate to advanced Excel proficiency required.
Able to demonstrate exceptional attention to detail.
Able to solve problems proactively.
Able to work discreetly and professionally with confidential and sensitive information.
Able to be adaptable and effective in fast-paced, growing environments
Able to demonstrate a collaborative, team-first mindset with a positive, solution-focused approach.