Executive Assistant to the CEO & Office Manager

Role Overview
We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC headquarters. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while managing the office environment that powers our in-person culture — coordinating with our part-time office manager in SF and helping stand up our London office as we grow. As an early operations hire at F2, you’ll have a direct impact on how effectively our CEO and team operate every day.

What You’ll Do
● Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities.

● Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments.

● Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries.

● Prepare and submit all expense reports and reimbursements.

● Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events.

● Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers.

● Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly.

● Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we expand.

● Handle sensitive and confidential information with absolute discretion.

You Might Be a Great Fit If
● You have 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder.

● You have demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it.

● You take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast.

● You excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders.

● You’re excited about AI and motivated by building from zero to one in a fast-paced startup environment.

Preferred Qualifications
● Experience working in an early-stage or high-growth startup environment.

● Experience with office management or workplace operations, especially coordinating across multiple locations or time zones.

● Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture.