Youth and Teen Engagement Administrative Coordinator

KEY RESPONSIBILITIES

Administrative Support & Organization

Maintain calendars, schedules, reminders, and communications.
Track and manage registrations, RSVPs, and participant rosters.
Coordinate event logistics, including room setup, transportation, supplies, and food orders.
Prepare program materials and organize swag for weekly and monthly events.
Assist with communication and outreach emails, flyers, and social media.
Liaise with vendors and internal departments for event planning.
Pick up and drop off materials from local vendors as needed.

Data & Documentation

Maintain accurate attendance and participation records.
Keep teen contact lists and databases up to date.
Track budgets program budgets.
Collect and organize permission slips, waivers, and evaluations.

Program & Event Coordination

Prepare materials, signage, and supplies for all programs.
Assist in coordinating large-scale events and teen travel experiences.
Provide on-site support at events (including check-in, supervision, logistics).
Step in with a positive attitude to help wherever needed.
Optional: depending on experience, opportunities to engage directly with teens may be available.

QUALIFICATIONS:

Highly organized and detail-oriented; able to manage multiple tasks and deadlines.
Strong time management and project coordination skills.
Excellent written and verbal communication.
Proficient in Google Workspace (Docs, Sheets, Forms); familiarity with Canva or basic graphic design and social media platforms.
Comfortable working with youth and teens.
Collaborative, creative, and dependable with a can-do attitude.
Previous experience in administrative, project coordination, or programming support preferred.
Ability to run local errands as needed.
Jewish knowledge is a plus but not required.