HR Coordinator

Requirements
Key Responsibilities

Onboarding & New Hire Support

Facilitate new hire onboarding and ensure all documentation is complete
Conduct pre-employment screenings and reference checks
Lead orientation sessions and HR system training
Prepare new hire files and onboarding materials
Compliance & Documentation

Complete and maintain I-9s and ensure federal compliance
Track certifications and compliance documents (TWIC, etc.)
Maintain employee files, HRIS, and internal HR systems
Support compliance audits
Assist with Workers’ Compensation documentation and provider system updates
Benefits & Employee Support

Process benefit enrollments, changes, and terminations
Respond to employee HR and benefits inquiries
Prepare HR letters (employment verification, visa, separation, etc.)
Payroll & Provider Coordination

Support accurate payroll documentation and benefit deductions
Recruitment & Training

Post job openings and manage candidates through the hiring process
Coordinate interviews with hiring managers
Support the preparation of materials for company training and development initiatives
Offboarding

Support exit interview process
Ensure offboarding documentation is completed and systems are updated
Administrative & HR Team Support

Assist with HR projects, employee engagement activities, and company events
Perform administrative tasks (scanning, filing, mailing, bank deposits)
Maintain HR trackers, reports, inventories, and recordkeeping
Provide backup support to HR team members during peak periods
Minimum Qualifications

Associate Degree in HR, Business Administration, or related field
1–2 years of experience in HR, administrative, or office support roles
Basic knowledge of HR practices and employment regulations
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Experience using HRIS and digital onboarding tools
Ability to handle confidential information with professionalism
Experience with I-9 verification, benefits administration, or compliance documentation preferred

Preferred Qualifications

Bachelor’s Degree in HR, Business Administration, or related field
Experience in fast-paced, multi-site, or regulated environments
What We Are Looking For

Someone who is:

Organized and proactive
Team-oriented and people-focused
Excited about building systems and improving processes
Ready to grow in the HR field