Accounts Payable Specialist

Essential Job Functions

 

Grant Accounting & Compliance

·         Review and validate expenses for allowability under State and Federal grant guidelines

·         Assist in the preparation of reimbursement requests with complete and accurate supporting documentation

·         Maintain audit-ready records and support grant audits and reporting

·         Ensure proper classification of expenses across funding sources and restrictions

·         Partner with program teams to improve financial accuracy, documentation quality, and compliance

·         Identify inconsistencies or risks in grant-related activity and escalate as appropriate

Accounts Payable & Expense Accounting

·         Own the full accounts payable cycle including vendor onboarding, invoice review, coding, and    

·         payment processing

·         Ensure accurate GL coding across multiple account segments (fund, department, location)

·         Review transactions for accuracy, completeness, and policy compliance

·         Identify, investigate, and resolve discrepancies, coding issues, and variances

·         Prepare and review AP aging; proactively identify and escalate risks or unusual balances

·         Reconcile vendor accounts and support accruals where applicable

·         Support 1099 preparation and year-end reporting

Vendor Analytics & Management

·         Analyze vendor activity and payment trends to identify discrepancies, inefficiencies, or cost-saving opportunities

·         Monitor vendor performance, including timeliness, accuracy, and adherence to contractual terms

·         Investigate and resolve complex vendor issues using data analysis and cross-functional collaboration

·         Support vendor onboarding and due diligence with a focus on risk mitigation and documentation integrity

Technology & AI Utilization

·         Leverage AI-enabled tools to enhance efficiency in invoice processing, data validation, and financial research

·         Utilize technology to analyze datasets, identify anomalies, and improve accuracy in coding and reconciliations

·         Apply automation and AI solutions to streamline workflows and reduce manual effort

·         Stay current on emerging tools and recommend practical applications to improve Finance operations

General Accounting & Close Support

·         Prepare and support monthly account reconciliations (AP, prepaid expenses, accruals, etc.)

·         Assist with month-end and year-end close processes

·         Post or support preparation of journal entries (accruals, reclasses, corrections)

·         Perform variance analysis and investigate unexpected fluctuations in account activity

·         Identify patterns, trends, and anomalies in financial data and recommend corrective actions

·         Support financial reporting and internal schedule preparation

·         Collaborate with Finance and Operations to improve processes and strengthen internal controls

·         Assist with ad hoc analysis, reporting, and special projects

·         Identify process improvement opportunities and contribute to continuous improvement initiatives

Requirements
Required Qualifications

Education, Training, and/or Experience

Associate’s degree with a major in accounting or finance or commensurate work experience.
1+ years of accounting experience, with nonprofit accounting experience a plus.
Experience with Accounting software and third-party payment systems; knowledge of Sage Intacct and/or Ramp a plus

Knowledge, Skills, Abilities

Skilled spreadsheet experience and a firm understanding of Microsoft Office – Word, Excel, and PowerPoint are required. Must be proficient in a Windows environment and computerized accounting software.
A basic knowledge of theory, concepts, and practices of accounting with a willingness to apply knowledge to a broad range of assignments.
Ability to handle confidential and sensitive materials.
Professional appearance and well-developed communication skills – both oral and written.
Ability to meet multiple deadlines and work under pressure with minimal supervision.
Detail-minded and accurate.
Must work well with others following JumpStart’s objectives and established procedures and meet all quality standards.
Customer service attitude
Excellent time management
Customer Service Attitude