Administrative Assistant

Key Responsibilities

Front Office & Member Relations

Warmly greet guests, members and visitors, creating a welcoming environment
Serve as liaison for members, promptly responding to inquiries or directing communication to the appropriate staff
Answer phones with professionalism, handle messages and coordinate follow-up
Collaborate with staff

Office & Administrative Tasks

Maintain master calendars, room reservations and synagogue schedules
Help with email newsletters
Work on monthly bulletin and coordinate advertising
Maintain and update the database
Manage security schedule and communicate with security firms for scheduling
Assist in coordinating some programs
Assist in managing the website and internal Temple calendars
Assist with all actions necessary to help Temple Beth Emet function smoothly

General Skills & Expectations

Exercise discretion with confidential information and sensitive matters
Work as an integral part of the front office support staff as a team player
Take initiative, solve problems proactively and complete tasks with urgency and accuracy
Good writing and communication skills
Be flexible and able to work occasional evenings or weekends during special events, holidays or school breaks
Proficient in Microsoft Office (Word, Excel, Publisher, Access), Adobe Acrobat and willing to learn synagogue-specific software and CANVA
Knowledge of Judaism is preferred; Hebrew or Spanish is a plus but not required
Must be able to pass Level 2 background check