Assistant to the Project Manager

Key Responsibilities
Administrative Support
Manage daily schedules, meetings, and appointments for the Project Manager.
Prepare, organize, and maintain project documentation, including contracts, permits, timeline, blueprints, and reports.
Handle correspondence, emails, and phone calls, ensuring timely and professional communication.
Assist in preparing presentations, spreadsheets, and project summaries.
Project Coordination
Track project deadlines, milestones, and deliverables, providing updates to the Project Manager.
Coordinate with clients and general contractors, vendors, and team members to ensure smooth project operations.
Maintain and update project management tools or software for task tracking and resource allocation.
Event and Meeting Coordination
Organize project-related meetings, including scheduling, preparing agendas, and taking minutes.
Coordinate travel arrangements for the Project Manager or other team members as required.

Qualifications
Education and Experience
AA Construction Associates or equivalent – a Bachelor’s degree preferred
2+ years’ experience as an APM in construction

Skills
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Procore, Primavera, or similar) AutoCAD
Excellent written and verbal communication skills.
Detail-oriented with a high degree of accuracy in data entry and document handling.
Ability to work independently and collaboratively in a dynamic environment.

Other Requirements
Familiarity with construction terminology and processes is a plus.
Flexibility to occasionally visit construction sites if needed.

Strong problem-solving skills and a proactive approach to tasks.
Working Conditions
This position involves working in an office environment. Occasional overtime may be required to meet project deadlines.