Administrative Assistant

Position Overview:

Teach Florida is seeking a highly organized and proactive Administrative Assistant to support daily operations, school communications, fundraising administration, and government funding initiatives. This individual will play a key role in supporting our schools, donors, families, and staff while helping ensure smooth organizational operations.

Responsibilities:

School & Administrative Support

Serve as a primary point of contact for schools and community partners.
Manage incoming calls, emails, and inquiries.
Coordinate meetings, communications, and office operations.
Maintain organizational records and documentation.
Database & Financial Administration

Manage and update fundraising and constituent databases.
Process invoicing and maintain administrative financial records.
Generate reports and ensure data accuracy.
Government Funding Support

Support the Director of Government Maximization.
Assist schools and families with state and federal funding programs.
Track deadlines, maintain records, and support outreach efforts.
Help coordinate trainings, webinars, and informational resources.
Event Support

Assist with planning and execution of meetings, events, and community programs.
Coordinate registrations, logistics, and follow-up communications.

Qualifications:

Required

Strong proficiency in Excel, Word, and PDF management.
Experience with databases, CRM systems, or donor management platforms.
Excellent organizational and communication skills.
Ability to multitask, meet deadlines, and manage competing priorities.
Professional, detail-oriented, and customer-service-focused.
Preferred

Administrative experience in a school, nonprofit, or community organization.
Familiarity with educational funding programs, scholarships, or school choice initiatives.
Experience with event coordination and donor databases.and interest in
the position.