Night Audit Manager

JOB OVERVIEW

Supervises the guest service and night audit operations to include guest registration, bell service, security, telephone services, guest reservations, and night audit to ensure guest satisfactions and maximize hotel profitability. Ensures the accurate balancing of all hotel income and expenses for the 24-hour hotel operating period in compliance with hotel policy.

DUTIES AND RESPONSIBILITIES

Balance and audit for accuracy room revenue, food and beverage revenue and telephone revenue; assist in the preparation of all reports relevant to daily revenues.
Balance and audit for accuracy all room and tax charges, cashier’s reports, and guest and house accounts.
Audit all variance reports to ensure accuracy.
Monitor performance and recommend corrective disciplinary action. Alert management of potentially serious issues.
Ensures adherence to procedures for hotel accounting, credit control, handling of financial transactions, securities of monies, guest security and emergency procedures as established.
Ensures all staff on shift are properly trained and have the tools and equipment needed to effectively carry out their job functions.
Handle a cash float and make cash deposits.
Handles all Duty Management tasks during the overnight shifts.
Complete and transmit daily management and accounting reports and supporting documents; prepare customer tracking report, market segmentation report, food and beverage revenue report, and other auditing report necessary to ensure the accurate accounting of hotel revenues and expenses.
Communicates with other hotel departments as necessary to resolve accounting discrepancies and to request or provide information.
Act as hotel system liaison during night hours. Call in and open tickets with Opera, or System Support during the overnight hours if a system fails or issues occur.
Communicate with other hotel departments as necessary to resolve accounting discrepancies and to request or provide information.
Perform all Guest Service Representative functions as required; may assist in booking room reservations; may assist in answering hotel phone calls and notifying guests of messages.
Promote teamwork and quality service through daily communications and coordination with other departments.
May assist with other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

High School diploma or equivalent plus some customer service experience. Some college preferred. Must speak fluent English. Other languages preferred.

This job requires ability to perform the following:

Carrying or lifting items weighing up to 50 pounds
Moving about the public areas
Communicating with other people
Handling objects, products and computer equipment
Bending, stooping, kneeling

Other:

Reading and writing abilities are utilized often when compiling departmental records, or guest registration and reservation information.
Basic mathematical skills are used frequently.
Basic computer skills are used to enter and collect data, and to report systems problems or issues with financial systems in the hotel.
May be required to work nights, weekends and/or holidays