Office Operations Assistant

Role Overview
We are seeking an organized, proactive, and detail-oriented Office Operations Assistant to support our day-to-day workplace operations. This role is ideal for a current student (part-time or co-op) or recent graduate looking to build hands-on experience in administration, workplace operations, and general business practices within a dynamic environment.

Key Responsibilities
Facility & Supply Management
Maintain a clean, organized, and welcoming office environment and common storage areas.

Monitor inventory levels, restock supplies across office and kitchen areas, and place timely reorders.

Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and services.

Coordinate routine maintenance requests and service calls with building management and external vendors.

Administrative & Front Desk Support
Greet visitors, manage guest check-ins, and direct incoming phone, email, and front-desk inquiries.

Receive, sort, and distribute incoming mail, packages, and courier deliveries.

Perform routine data entry, document scanning, filing, and digital record organization.

Run occasional local operational errands as needed (e.g., picking up supplies, postal runs).

Meetings, Events & Logistics
Prepare meeting rooms, ensure AV equipment is functional, and arrange catering for internal/external meetings.

Manage daily office snacks, team lunches, and beverage inventory.

Assist in planning, setting up, executing, and cleaning up after company events and team celebrations.

Team & Onboarding Support
Assist with new employee onboarding by preparing physical workstations, assigning access badges, and assembling welcome kits.

Support various departments with ad-hoc operational tasks and special administrative projects as assigned.

Qualifications & Requirements

Education: Currently pursuing or recently completed a degree or diploma in Business Administration, Communications, Hospitality, Office Administration, or a related field.

Proactive Mindset: Highly organized, detail-oriented, and able to take initiative on tasks without constant supervision.

Communication Skills: Excellent written and verbal communication skills with a customer-service-oriented attitude.

Tech Proficiency: Familiarity with basic office software (e.g., Google Workspace, Slack, Zoom).

Adaptability: Strong ability to prioritize tasks, multitask, and problem-solve in a changing environment.

Physical & Logistical: Ability to lift up to 25 lbs (for supply deliveries) and reliability for local operational errands.