Administrative Assistant

POSITION SUMMARY

The Administrative Assistant provides administrative support to the Jewish Camp Enterprise and Day School Initiative teams. This role supports a variety of educational, scholarship, grant, and community engagement programs while ensuring efficient departmental operations. The ideal candidate is highly organized, detail-oriented, adaptable, and able to manage multiple priorities in a fast-paced environment.

This position requires strong communication skills, the ability to work independently, and a commitment to delivering excellent service to community members, donors, volunteers, and partner organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support

• Coordinate and maintain departmental calendars, appointments, and meetings.

• Manage department correspondence, including acknowledgment letters, tribute letters, and communications with families and community stakeholders.

• Maintain accurate department files, records, and database entries.

• Collaborate closely with directors and team members to support departmental goals and initiatives.

• Assist with special projects and administrative tasks as assigned.

Financial and Operational Support

• Prepare and process check requisitions, invoices, and payments for both departments.

• Reconcile departmental expenses and assist with monthly financial reporting.

• Support grant and scholarship payment processes and documentation.

Program and Event Support

• Assist with the administration of camp scholarships, grants, and incentive programs, including One Happy Camper and related initiatives.

• Respond to inquiries from families, camps, and community partners regarding applications and program requirements.

• Support the preparation and implementation of special events, conferences, and community programs.

• Assist with logistics such as registration management, name badges, attendance tracking, marketing support, and event staffing.

• Provide support for the Quest for Teaching Excellence program and biennial Quest Conference in collaboration with program staff.

• Assist with day school initiatives and special projects, including educational innovation programs and community engagement efforts.

QUALIFICATIONS

• High school diploma required; associate’s or bachelor’s degree preferred.

• Minimum of 2 years of administrative support experience.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with databases, CRM systems, or online application platforms preferred.

REQUIRED SKILLS AND COMPETENCIES

• Strong attention to detail and accuracy.

• Ability to manage multiple projects and competing priorities simultaneously.

• Excellent communication skills.

• Strong problem-solving and critical-thinking abilities.

• Ability to work independently and as part of a collaborative team.

• Flexible and adaptable to changing priorities and deadlines.