Accounts Payable Associate

Position Summary:

The Orthodox Union is seeking a detail-oriented and dependable Accounts Payable Associate to join our finance team in a hybrid capacity. This role is essential in supporting our mission-driven non-profit organization by ensuring the timely and accurate processing of vendor invoices, maintaining financial integrity, and helping manage expenses efficiently.

The ideal candidate has strong organizational skills, a keen eye for detail, and experience with accounting systems or is able to learn new software programs quickly.

In addition to core accounts payable duties, this position will provide occasional executive assistant support to the accounting department’s leadership team. This may include scheduling meetings, managing calendars, assisting with internal communications, preparing reports or presentation materials, and supporting departmental initiatives as needed. The ideal candidate will be proactive, highly organized, and comfortable handling confidential information with professionalism and discretion.

This position is Full-Time, Hybrid — 3 days in-office (Lower Manhattan), 2 days remote per week

Responsibilities:

Process vendor invoices with accuracy and timeliness in NetSuite.
Match invoices with receipts, ensuring proper documentation and approval.
Process payments weekly: check printing, ACH & wire payments, and foreign exchange rate reconciliations.
Maintain accurate vendor files and respond to inquiries in a courteous and professional manner.
Reconcile vendor statements and resolve any billing discrepancies.
Ensure compliance with internal controls and non-profit financial policies.
Identify and escalate issues such as duplicate payments or unusual activity.
Collaborate with internal departments to ensure smooth payment processing.

Qualifications:

High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or related field preferred.
1–3 years of AP or general accounting experience.
Experience using NetSuite preferred.
Non-profit accounting experience is a plus.
Strong attention to detail, accuracy, and organizational skills.
Excellent communication and interpersonal abilities.
Proficiency with Microsoft Excel and other Office tools.
Ability to maintain confidentiality and handle sensitive information appropriately.
Familiarity with Jewish customs and Hebrew language