Administrative Assistant

Administrative Assistant Position Overview

An early childhood school in Brooklyn, NY is seeking a dependable, organized, and personable Administrative Assistant to join its dedicated team. This individual will play a vital role in supporting the school's daily operations while providing exceptional service to staff, students, and families.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative responsibilities in a busy school environment. We are looking for someone who communicates professionally, takes initiative, and enjoys being part of a collaborative educational community.

Key Responsibilities

• Support the school's daily administrative and office operations.
• Serve as a welcoming and professional point of contact for families, staff, and visitors.
• Assist with student enrollment, registration, and related administrative processes.
• Maintain accurate and organized student records and documentation.
• Communicate with families regarding school information, schedules, documentation, and general inquiries.
• Maintain staff files, compliance records, and required documentation.
• Ensure records are accurate, organized, confidential, and up to date.
• Coordinate calendars, appointments, meetings, and school schedules.
• Assist with planning and coordinating school events, programs, and activities.
• Answer phone calls, respond to emails, and handle general office correspondence.
• Prepare documents, reports, forms, and other administrative materials.
• Assist school leadership and staff with day-to-day administrative needs.
• Maintain organized digital and physical filing systems.
• Follow up on outstanding paperwork and documentation.
• Help ensure smooth communication between administration, teachers, staff, and families.
• Perform additional administrative responsibilities as needed to support the school.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative, office, or related experience preferred.
• Previous experience in a school, early childhood program, daycare, or educational environment is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Professional, warm, and customer-service oriented.
• Comfortable communicating with parents, staff, and school leadership.
• Ability to maintain confidential student and staff information.
• Strong computer skills and proficiency with general office software.
• Ability to manage multiple responsibilities and priorities in a fast-paced environment.
• Dependable, responsible, and able to work effectively both independently and as part of a team.