Executive Administrative Partner

Key ResponsibilitiesExecutive Support & Prioritization
Provide high-touch administrative support to the CEO (in personal capacity), COO and VPs
Anticipate needs, remove friction, and ensure leaders are prepared, aligned, and focused on highest-impact work.
Serve as a gatekeeper and strategic partner in managing time, priorities, and communication flow.
Email & Communication Management
Triage and flag high-priority emails across executive inboxes.
Draft, send, and follow up on communications with clarity, professionalism, and alignment to Servant’s voice.
Maintain “inbox zero” discipline and ensure timely, thoughtful responses.
Escalate urgent or sensitive matters appropriately.
Calendar & Scheduling Management
Own and manage complex calendars.
Coordinate internal and external meetings with precision and professionalism.
Protect focus time and ensure alignment with strategic priorities.
Navigate scheduling conflicts and shifting priorities with agility.
Travel Planning & Coordination
Research, coordinate, and book travel (flights, accommodations, ground transportation).
Build and maintain detailed travel itineraries aligned with executive schedules.
Track preferences (airlines, seating, hotels, vendors) to optimize future bookings.
Ensure seamless travel experiences, including contingency planning.
Expense Management & Stewardship
Review, reconcile, and submit expense reports
Ensure accuracy, timeliness, and alignment with Servant’s stewardship values.
Partner with Operations for reporting, approvals, and monthly close processes.
Personal Administrative Support - specific to CEO
Coordinate personal scheduling needs (e.g., workouts, medical appointments, family logistics) as appropriate.
Ensure personal commitments are seamlessly integrated into executive calendars.
Time Tracking & Operational Support
Support time logging and administrative tracking for applicable leaders.
Ensure compliance with internal systems and reporting expectations.
Tools & Systems
Google Workspace (Gmail, Calendar, Drive)
Slack
Zoom
HubSpot
Rippling as Expense Management tool
Bill.com

RequirementsQualifications
5+ years of experience supporting senior executives in a fast-paced environment.
Exceptional organizational and time management skills with strong attention to detail.
High level of discretion, integrity, and professionalism.
Strong written and verbal communication skills.
Proactive, resourceful, and solutions-oriented mindset.
Ability to manage multiple priorities and adapt quickly in a dynamic environment.
Success Profile
Operates with a high degree of ownership and follow-through.
Anticipates needs before they arise and proactively solves problems.
Builds trust quickly and maintains confidentiality at all times.
Brings calm, clarity, and order to complex and fast-moving environments.
Aligns work with Servant’s mission, values, and commitment to excellence.
Skills Required
5+ years of experience supporting senior executives in a fast-paced environment
Exceptional organizational and time management skills with strong attention to detail
High level of discretion, integrity, and professionalism
Strong written and verbal communication skills
Proactive, resourceful, and solutions-oriented mindset
Ability to manage multiple priorities and adapt quickly in a dynamic environment
Experience with Google Workspace (Gmail, Calendar, Drive)
Experience with Slack
Experience with Zoom
Experience with HubSpot
Experience with Rippling (expense management)
Experience with Bill.com