Personal Assistant

Role & Responsibilities

Manage and prioritize executive calendars across time zones, scheduling meetings, travel, and internal/external commitments with precision.
Act as a gatekeeper—screen calls, filter emails, and prepare briefing notes for key stakeholders and high-priority clients.
Coordinate travel logistics, expense reporting, and documentation for multi-state project sites and offsite meetings.
Track project deadlines, follow-up on vendor deliveries, and maintain master task lists for senior leadership.
Prepare presentations, draft professional correspondence, and format client-facing documents with brand consistency.
Support ad hoc administrative tasks including contract tracking, file organization, and CRM data entry for client relations.

Skills & Qualifications

Must-Have

Google Workspace
Microsoft Office Suite
Outlook Calendar Management
Zoom / Teams Scheduling
CRM Tools (e.g., Salesforce, HubSpot, Zoho)
Document Formatting & Proofreading
Travel Booking Systems (e.g., Concur, Expensify)
Task Management Tools (e.g., Asana, Trello, ClickUp)
Preferred

Experience in construction or project-based industries
Familiarity with contract management or vendor coordination
Basic understanding of project timelines or Gantt charts
Benefits & Culture Highlights

100% remote role with flexible hours — work from anywhere in the USA
Opportunity to be a key operational partner to senior leadership in a growing firm
Supportive, results-driven culture focused on efficiency, trust, and impact

Skills Required
Proficiency with Google Workspace
Proficiency with Microsoft Office Suite
Outlook calendar management
Scheduling via Zoom and Microsoft Teams
Experience with CRM tools (Salesforce, HubSpot, Zoho)
Document formatting and proofreading
Experience with travel booking/expense systems (Concur, Expensify)
Familiarity with task management tools (Asana, Trello, ClickUp)
Highly organized, trustworthy, proactive administrative support
Experience in construction or project-based industries
Familiarity with contract management or vendor coordination
Basic understanding of project timelines or Gantt charts