Events and Special Projects Associate

Primary responsibilities:
Event development and support:
Partner with department staff to support the development of creative, mission-aligned programs and events, including timelines, logistics, planning documents and follow-up needs.
Provide logistical support for Federation events, including assistance with site set-up, vendor coordination, staffing needs and day-of troubleshooting to ensure a professional and seamless participant experience.
Team, budget and project coordination:
Assist in tracking and managing event budgets and expense summaries, ensuring adherence to approved budgets, reviewing invoices for accuracy, processing payments and identifying opportunities for efficiency.
Coordinate with Federation department leads and internal partners on insurance, marketing, scheduling, and other cross-department planning requirements.
Help track and organize event-related tasks and timelines. Support coordination of event staff, contractors, volunteers and vendors on-site.
Vendor and resource management:
Assist in researching and setting up vendors and event resources. Help maintain the JFD database of vendors, contacts and planning resources.
Marketing and event communications:
Partner with the Marketing team to support event branding and materials, including invitations, signage, banners, posters, e-blasts and other communications as necessary.
Volunteer Relationship Management:
Partner with volunteer leaders across the organization to build and maintain relationships that enhance engagement and campaign participation.
Annual Campaign Participation:
Participation in Federation’s Annual Campaign through telethons, individual conversations or other campaign-related activities.
Complete other special projects and duties as assigned

Required Skills and Abilities:
Bachelor’s degree required
Excellent written and verbal communication, interpersonal and relationship building skills with a proven ability to interact effectively with professional staff.
Positive attitude that inspires confidence and action.
Must be willing to work some evenings and weekends each month (flex time offered).
Detail oriented, effective time manager with the ability to multitask and prioritize in a demanding work environment.
Event Planning experience preferred.
Familiarity with Jewish culture and the Jewish community preferred.