Executive Assistant

Office Administrator / Executive Assistant

We are seeking a highly organized and proactive Office Administrator / Executive Assistant to serve as the primary support and right hand to our executive leadership. This is a dynamic role that requires a blend of professional office management and personal executive support. The ideal candidate is a master at multitasking, capable of handling sensitive information with discretion, and comfortable delegating tasks to ensure the office runs at peak efficiency. If you are a natural problem solver who thrives in a fast paced environment, we would love to meet you.

Key Responsibilities:

• Act as the primary point of contact and right hand to the executive, managing daily priorities.

• Oversee the executive's inbox, handling correspondence and filtering communications.

• Manage personal and professional billing, expenses, and basic financial tasks for the executive.

• Coordinate and delegate various administrative tasks within the office to ensure smooth operations.

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.

• Assist in the preparation of reports, presentations, and documents for high level meetings.

• Maintain a highly organized office environment and handle any logistical needs as they arise.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative leadership role.

• Exceptional organizational and time management skills with a sharp attention to detail.

• Strong leadership ability with the confidence to delegate tasks effectively.

• Proficiency in Microsoft Office Suite and general office management software.

• Ability to handle personal and professional tasks with a high level of confidentiality.

• Excellent verbal and written communication skills.

• Ability to work full-time on-site at our Eatontown office.

What We Offer:

• A pivotal role within the company with direct impact on executive success.

• Competitive salary package based on your professional background.

• A professional and collaborative working environment.

• Opportunities to take on increased responsibility and grow with the organization.