Accounting Assistant

Summary

We are looking for an Accounting Assistant to join our Finance Team based in Brooklyn, NY. This position reports to the Accounting Manager and supports the financial operations of our studio. This person is the first point of contact within the Finance Team and helps to field inquiries, gather information, and support processes. The ideal person is approachable and friendly, with a knack for getting things done on time with accuracy and flexibility.

Our studio is located in a converted warehouse space in Dumbo, with natural light, great views, and a layout designed to support the kind of creative, collaborative work we do. Take a look here.

The Accounting Assistant will be responsible for the following focus areas:

Accounts Payable

Daily invoice intake, processing, and recording of cash transactions
Weekly payment runs in a timely and accurate manner
Identifying opportunities to improve A/P workflows and efficiencies
Perform monthly account analyses and reconciliations, including credit card reconciliations
Prepare monthly adjusting journal entries, as needed

Expense Reports & Timesheet Management

Review and process employee expense reports on a bi-weekly basis
Ensure accuracy and proper general ledger (GL) coding
Post weekly timesheets and review for completeness and accuracy
Send weekly reminders to staff for timesheet submissions
Monthly project expenses reviews
Coordinate with the Project Accountant & Project Managers to ensure timely and accurate expense reporting.
Continue to develop and improve the Expense Report processes

Accounts Receivable / Project Costing

Work closely in conjunction with the Project Accountant to execute Accounts Receivable and Project Costing tasks
Maintain project billing data, including contract values and amendments
Draft client invoices, including compiling and attaching required backup documentation
Follow up with consultants on missing invoices or required documentation
Process and apply cash receipts
Monitor AR aging and support collections follow-up
Respond to client billing inquiries and coordinate issue resolution

Additional Support

Main support contact within the Finance Team. You will be expected to field all internal and external inquires.
Assist with month-end close processes
Support during year-end audit and any other statutory audits.

Required Skills/Abilities

Proficient in MS Office Suite, and Adobe Acrobat
Strong organizational skills with the ability to manage multiple tasks and deadlines
High level of attention to detail and accuracy
Professional demeanor, ability to handle confidential and sensitive information
Experience in a professional services organization (preferred)
Experience with Deltek Vantagepoint software (preferred)

Education and Experience:

Bachelors' degree in Accounting, Finance or Business Administration preferred
2+ years’ experience in a role of similar capacity