Administrative Assistant – ABA Agency

Pay: $28–$30 per hour
Location: Crown Heights, Brooklyn, NY
Hours: 9-5 Monday–Thursday, 9-1 Friday

Positive Pathways ABA is seeking an organized, detail-oriented Administrative Assistant to support the daily operations of our growing ABA agency. The ideal candidate is proactive, dependable, and comfortable managing multiple administrative responsibilities in a fast-paced environment.

Responsibilities Include:

• Manage client intake paperwork and maintain accurate client records.
• Assist with insurance verification, authorizations, and required documentation.
• Coordinate and track BCBA and Behavior Technician paperwork.
• Assist with employee onboarding and compliance documentation.
• Maintain agency spreadsheets, trackers, and electronic records.
• Assist with payroll, timesheets, and provider hours.
• Communicate with families, providers, insurance representatives, and staff.
• Monitor deadlines and follow up on outstanding documentation.
• Provide general administrative and operational support to agency leadership.

Qualifications:

• Prior administrative experience required.
• Strong organizational, communication, and follow-up skills.
• Excellent attention to detail and ability to multitask.
• Proficiency with Google Workspace and spreadsheets.
• Ability to work independently and learn new systems quickly.
• Experience with ABA, healthcare, insurance, billing, or credentialing is a plus.

What We Offer:

• Competitive pay of $28–$30 per hour.
• Female office only.
• PTO
• Supportive and collaborative work environment.
• Opportunities for growth within a growing ABA agency.

If you are organized, resourceful, and enjoy keeping operations running smoothly, we encourage you to apply!