Team Management & Project Coordinator

Position Overview:

An established nonprofit medical referral organization is seeking a full-time, highly organized, proactive, and detail-oriented Team Management & Project Coordinator to oversee the daily operations of its data maintenance team and support on-site execution of key medical information initiatives.

This role is ideal for a strong coordinator who enjoys building structure, managing workflows, and ensuring projects are completed accurately and on schedule. The Team Management & Project Coordinator will serve as a central point of accountability for project planning, team productivity, quality oversight, documentation, and operational execution.

Responsibilities:

·    Manage and coordinate day-to-day activities of the data maintenance team

·    Assign, prioritize, and monitor work to ensure projects progress according to timelines and milestones

·     Translate organizational goals into actionable work plans, responsibilities, and deliverables

·     Track productivity, quality metrics, deadlines, and project risks

·     Provide coaching, guidance, accountability, and ongoing support to team members

·     Maintain clear documentation of workflows, procedures, decisions, responsibilities, and outstanding issues

·     Coordinate communication among leadership, subject matter experts, operational staff, and technical contributors

·     Conduct quality reviews and identify process improvement opportunities

·     Create project reports, dashboards, status updates, and performance summaries

·     Utilize spreadsheets, productivity tools, and AI technologies responsibly to improve efficiency and execution

 

Qualifications:

·    Bachelor’s degree required

·    Experience managing, supervising, or coordinating employees and team workflows

·    Exceptional project management, planning, and organizational abilities

·    Strong ability to coordinate multiple priorities, contributors, and deadlines simultaneously

·    Excellent written communication, documentation, and follow-up skills

·    Experience monitoring performance, productivity, quality, and project outcomes

·    Strong critical-thinking and problem-solving abilities

·    Advanced proficiency with Excel, Google Sheets, and workplace productivity systems

·    Ability to thrive in an evolving environment where processes and priorities continue to develop

·    Experience using AI tools responsibly with appropriate human oversight

 

Preferred Qualifications:

·    Experience coordinating complex projects involving leadership, operations teams, technical contributors, and subject matter experts

·    Experience with CRM systems, Salesforce, databases, or structured information environments

·    Familiarity with data-quality workflows, auditing, process improvement, or quality assurance initiatives

·    Experience creating SOPs, workflow documentation, project plans, dashboards, and management reports

·    Exposure to healthcare, medical terminology, taxonomy, classification systems, or knowledge-management projects

·    Sufficient technical literacy to collaborate effectively with database, reporting, or software-related teams

 

Compensation & Benefits:

·    $70,000-$85,000 (based on experience)

·    Opportunity to play a key role within a respected, mission-driven nonprofit organization

·    Collaborative and professional team environment

·    Meaningful work supporting programs that help patients access exceptional medical care

 

About the Employer:

This nonprofit medical referral organization is dedicated to helping individuals and families navigate complex medical situations. Through expert medical referrals, physician research, advocacy, and ongoing support, this nonprofit helps patients connect with leading physicians and treatment options while providing unique and effective guidance in their healthcare journey.