Office Coordinator | Linden, NJ · $60,000–$75,000/year - 2463

Office Coordinator | Linden, NJ · $60,000–$75,000/year

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About the Role A growing diesel fuel delivery company is looking for a reliable Office Coordinator to support day-to-day administrative operations. This is a hands-on role for someone who can manage billing, client communication, and office logistics while the ownership team focuses on sales and operations in the field. It's an opportunity to join a business in growth mode and take on increasing responsibility over time.

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Key Responsibilities

Billing & Collections

• Process daily billing based on fluctuating market pricing
• Manage collections, including ACH pulls, wire transfers, and check follow-up
• Handle payment follow-up with clients who require extra attention

Client & Office Administration

• Field incoming calls and client requests, including delivery schedule changes
• Prepare and send client quotes for new and existing business
• Process new client sign-ups and required paperwork
• Support light bookkeeping and transaction entry

Operations Support

• Help build and improve internal systems to streamline daily office workflows
• Provide general administrative support to keep the office running smoothly

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Qualifications

• 1–2 years of office administration, bookkeeping, or related experience
• Comfortable with basic bookkeeping and office software (Excel, email)
• Self-starter who can take initiative and figure things out independently
• Reliable, easygoing, and detail-oriented
• Available for a full-time, in-office schedule

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Interested? Send your resume to: [email protected]