Executive Assisstant

Job description

Executive Assistant Job Description Job Title: Executive Assistant Department: Administration Reports To: Chief Executive Officer (CEO) / Executive Leadership Team Position Summary We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to senior executives in a fast-paced medical company. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and facilitate effective communication across departments while ensuring smooth day-to-day operations. Key Responsibilities Manage executive calendars, appointments, and travel arrangements. Coordinate internal and external meetings, including preparing agendas and taking meeting minutes. Screen and prioritize phone calls, emails, and correspondence. Prepare reports, presentations, spreadsheets, and other business documents. Maintain confidential records and sensitive company information with discretion. Coordinate communication between executives, healthcare professionals, vendors, and clients. Organize company events, conferences, and training sessions. Track projects and follow up on action items to ensure timely completion. Assist with budgeting, expense reporting, and invoice processing. Maintain filing systems and ensure compliance with company policies and healthcare regulations. Perform other administrative duties as assigned. Qualifications Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred. 3–5 years of experience as an Executive Assistant, preferably in a healthcare, pharmaceutical, or medical environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to prioritize multiple tasks in a fast-paced environment. High level of professionalism, discretion, and confidentiality. Experience with medical terminology or healthcare administration is an advantage. Required Skills Calendar and schedule management Executive-level communication Project coordination Document preparation and reporting Problem-solving and decision-making Attention to detail Customer service and interpersonal skills Ability to work independently and collaboratively Benefits Competitive salary Health, dental, and vision insurance Paid time off and holidays Retirement savings plan Professional development opportunities Supportive and collaborative work environment