Administrative Assistant

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Administrative Assistant

West Long Branch, New Jersey

PT/FT

Administrative Assistant

Location: Eatontown, NJ
Job Type: Full Time / Part Time
Schedule: Monday through Friday (9:30a - 3p for part time)
Salary: $25-$28/hr

I am looking for a dedicated Administrative Assistant to join our Eatontown office. We are a premier energy procurement firm focused on providing strategic solutions to commercial clientele. This is a versatile role perfect for a structured, detail-oriented professional who excels in a "static" assistant capacity and takes pride in keeping a busy office running smoothly. The ideal candidate is a master of organization, an exceptional communicator, and someone who thrives on maintaining structure and efficiency. If you have a sharp eye for detail and a desire to provide high-level administrative support in the fast-paced energy sector, I would like to meet you.

Key Responsibilities:

• Manage the daily administrative operations of the office to ensure maximum efficiency.

• Prepare, organize, and format client documentation, proposals, and contracts using Microsoft Word and Excel.

• Manage high-volume email correspondence, calendar scheduling, and office timelines through Outlook with speed and accuracy.

• Maintain a high level of attention to detail when executing data entry, managing client files, and organizing energy usage reports.

• Serve as the professional first point of contact for the office, answering phone inquiries, greeting clients, and directing messages appropriately.

• Organize and maintain digital and physical filing systems to ensure all client records are secure and easily accessible.

• Coordinate incoming and outgoing office communications, mail, and administrative requests to support the broader team.

Qualifications:

• Excellent verbal and written communication skills with a consistently professional demeanor.

• Outstanding organizational habits and the proven ability to manage multiple administrative deadlines.

• High level of proficiency in Microsoft Office, specifically Word, Outlook, and Excel.

• Exceptional attention to detail and a strict commitment to accuracy in all data management and paperwork.

• Ability to work independently, troubleshoot administrative needs, and maintain focus in a busy office environment.

• Prior experience in an administrative assistant, office coordinator, or executive support role is preferred but not required.

What We Offer:

• A stable, long-term administrative support career within a thriving and essential industry.

• Flexible scheduling options tailored for both full-time and part-time candidates.

• A collaborative, structured, and professional work environment.

• Comprehensive training on the administrative complexities of the commercial energy procurement market.

• A convenient office location in Eatontown with a supportive and team-oriented culture.