Executive Assistant

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Executive Assistant

New York, New York

4 Days No Friday

Executive Assistant

Location: New York Based (Deal, NJ area during July and August; must love to travel)
Job Type: Full Time
Schedule: Highly involved / Hands on (Must be willing and excited to travel for all events and retreats throughout the year)
Salary: Hourly + Commission

We are seeking a positive, high vibe, and highly organized self-starting Executive Assistant to serve as the right hand to our Founder and CEO. This rapidly growing manifestation and coaching brand runs group coaching programs, a membership community, live events, retreats, and a dedicated podcast. The ideal candidate is deeply aligned with personal growth and ready to manage a hands on role spanning communications, content creation, event facilitation, and general operations.

Key Responsibilities:

• Completely own and manage the CEO's calendar, including scheduling meetings, building in buffer/prep time, and coordinating personal and business commitments.

• Manage the CEO's email inbox, triaging messages and drafting client correspondence in her voice for approval.

• Attend and engage in daily membership community chats and show up on all group calls and coaching sessions.

• Handle client onboarding, follow ups, invoicing, and payment communications.

• Attend and help facilitate logistics and content capture for ALL events and retreats, including post event follow up.

• Plan, create, and publish Instagram content, maintaining a calendar aligned with programs, launches, and events.

• Edit podcast episodes, pitch and coordinate guests, and support the full production workflow.

• Support operational needs of all programs, build fluency with AI tools, and handle personal support tasks or errands as needed.

Qualifications:

• Highly organized, detail oriented, proactive, and comfortable in a rapidly scaling business.

• Positive, warm, and open minded with an energy that lifts the room.

• Deeply aligned with manifestation, mindset transformation, and personal growth.

• Discreet, trustworthy, and excellent at maintaining confidentiality.

• Based in New York, available for the Deal, NJ area in July and August, and genuinely excited to travel frequently.

• Eager to learn new digital tools, platforms, and AI workflows.

What We Offer:

• Competitive base salary plus commission opportunities.

• Fully covered travel expenses for all company events and retreats.

• Direct mentorship from the Founder and CEO.

• Full access to all brand coaching programs, membership communities, and resources.

• Professional development, including advanced AI tool training.

• Clear growth opportunities within a rapidly expanding global brand.