Executive Assistant/ Project Coordinator

Job description

Executive Assistant / Project Coordinator to the CEO Location: New York, NY (4 days in-office, 1 day remote) Salary: $60,000–$65,000 Looking for Your Big Career Opportunity? Have you ever been told you're the most organized person people know? Do you color-code your calendar, catch mistakes before anyone else, love creating order out of chaos, and genuinely enjoy keeping projects moving? If so, keep reading. We are a fast-growing marketing company looking for an ambitious, highly organized, detail-oriented professional to become the CEO's right hand. This is an incredible opportunity for someone early in their career who wants to learn directly from an entrepreneur and gain exposure to every aspect of a growing business. Experience is less important than attitude. We're looking for someone who is hungry to learn, exceptionally reliable, incredibly organized, and passionate about social media and digital marketing. What You'll Do No two days will be the same. You'll help keep the CEO, projects, and the business running smoothly by: Managing the CEO's calendar, meetings, travel, and priorities Tracking multiple projects and ensuring deadlines are met Following up with team members to keep projects moving Organizing meetings, notes, action items, and project timelines Assisting with client communications and administrative tasks Conducting research and handling special projects Supporting marketing initiatives and coordinating social media activities Monitoring trends across Instagram, TikTok, LinkedIn, Facebook, YouTube, and other platforms Helping organize content calendars and marketing campaigns Creating systems and staying one step ahead of what needs to happen next Who You Are You don't need years of experience—but you do need exceptional attention to detail. The ideal candidate is: Extremely organized and naturally detail-oriented Someone who notices the small things others miss Passionate about social media, digital marketing, and current trends Tech-savvy and comfortable learning new software quickly Able to juggle multiple projects without dropping the ball Resourceful, proactive, and dependable A strong communicator with excellent written and verbal skills Excited to work in a fast-paced startup where every day is different Positive, professional, and eager to grow Qualifications Bachelor's degree preferred (recent graduates are encouraged to apply) Internship or 1-2 years of administrative, marketing, project coordination, or executive support experience is a plus—but not required Strong knowledge of Instagram, TikTok, LinkedIn, Facebook, and other social media platforms Proficiency with Microsoft Office and Google Workspace Experience with Canva, Asana, Monday.com, ClickUp, Trello, or similar tools is a plus Why You'll Love This Role This isn't just an administrative position—it's a career-launching opportunity. You'll work directly with the CEO, gain exposure to business strategy, marketing, operations, and project management, and have the chance to grow as the company grows. If you're looking for a place where your ideas matter, your work has an impact, and your career can accelerate quickly, we'd love to hear from you. If you're organized, driven, obsessed with details, and ready to build an exciting career, apply today.