Operations Coordinator

Job description

ADL | Center on Extremism Location: Anywhere ADL has an office; NYC preferred Grade/Class: Grade C, Non-Exempt, Non-Union ADL is the leading anti-hate organization in the world. Founded in 1913 to protect the Jewish people, ADL works to stop the defamation of the Jewish people and secure justice and fair treatment to all. In the face of rising antisemitism and extremism, we protect, advocate, and educate through a mix of programs and services using the latest innovations and technology. The Operations Coordinator will provide a broad range of administrative and operational support for the Center on Extremism and the Center on Technology and Society. Primary Responsibilities • Manage calendars and scheduling for team leadership, including coordinating meetings with internal and external stakeholders • Assist with the preparation of budget and routing of contracts and agreements; track deadlines and ensure follow-through on signatures and renewals • Support the submission and tracking of invoices and payment requests; liaise with internal finance and procurement contacts as needed • Track and assist with all operations work related to the Center on Extremism and Center on Technology and Society • Maintain organized records for team documentation • Assist with database maintenance • Help maintain shared drives and organize content across platforms like SharePoint, Notion, and internal team folders • Support the collection and compilation of team updates and project metrics for internal reporting • Assist in drafting internal documents and slide decks that help summarize team workstreams and outcomes Qualifications • Excellent organizational skills with strong attention to detail • Ability to manage multiple tasks simultaneously and follow through reliably • Strong written and verbal communication skills • Proficiency with Microsoft Office Suite, Box, and Notion • Comfort working in a fast-paced, team-oriented environment • Several years' experience in an administrative, operations, or team support role • Associate's degree or equivalent work experience required Work Environment: ADL is a hybrid environment; this role will require 3 days in the office. Compensation: $60,000–$65,000. Salary is reflective of a position based in New York, NY; actual salaries are commensurate with experience and may vary by location.